Contact Us |
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Jeff WarrenSales ManagerAdvertising, Exhibits & Sponsorship Direct: (800) 213-7193 x. 119 Beth BennettVice PresidentStrategic Partnerships & Fundraising Direct: (800) 213-7193 x.118 Request to have a SHAPE America representative contact you directly. |
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Exhibit Space Inclusions
The following items are included with your booth space:
Description | Corporate | Government/ Non-Profit |
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8-foot back wall and 3-foot siderail pipe and drape (not applicable to island booths) | ![]() |
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7" x 44" booth ID sign featuring exhibitor name and booth number | ![]() |
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Complimentary wastebasket | ![]() |
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Standard furniture: one (1) 6' skirted table and two (2) side chairs | ![]() |
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Perimeter security and aisle carpeting | ![]() |
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Full Convention registration for booth staff (per 10'x10' of reserved exhibit space) | 1 | 1 |
Full Convention registration discount off the non-member rate for up to five (5) additional registrations | 50% | 50% |
Exhibit Hall Only passes for booth staff (per 10'x10' of reserved exhibit space); additional passes may be purchased at a rate of $90 per pass | 3 | 3 |
Partner Marketing Toolkit: Complimentary digital promotion toolkit including customized marketing materials like banner graphics, a ready-to-send HTML email, a landing page, and social media sharing tools. Email and landing page have built-in functionality for exhibitors to offer a $50 discount off Full Convention registration to customers. | ![]() |
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Website and Mobile App Exhibitor Directory listing, to include:
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Opportunity to apply for a complimentary 20-minute Exhibitor Demo: Choose between an activity-based demo (in the Demo Playground) or a presentation/lecture-style demo (in the Demo Theater). Offered on a first-come, first-served basis. Space is limited; limit one (1) demo per exhibitor | ![]() |
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Listing in the Winter 2025 issue of Momentum which serves as a convention preview (if exhibit space is reserved by December 1, 2024) | ![]() |
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Listing in the Spring 2025 issue of Momentum which includes a convention wrap-up and reflection (includes all exhibitors) | ![]() |
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Complimentary 12-month Standard Listing in the HPE Marketplace Guide (April 1, 2025 - March 31, 2026), including:
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Opportunity to earn Priority Points through exhibit participation, convention-related advertising and sponsorships, and the SHAPE America Partner Program to ensure high-visibility at future SHAPE America conventions | ![]() |
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Pre- and Post-Convention Attendee Mailing List: SHAPE America will provide two (2) pre-convention lists (one post-Early Bird registration and one post-Advanced registration deadlines) and one (1) final post-convention list. Includes physical mailing addresses only; email addresses are NOT provided due to GDPR compliance regulations and the SHAPE America privacy policy | ![]() |
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Booth Flooring Notice
It is required that each exhibiting company have a floor covering for their booth which covers the ENTIRE booth space. Exhibitors may bring their own (carpet, interlocking mats, etc.) or rent through SHAPE America's official general services contractor (Levy Exposition Services). All floor coverings must be slip resistant. Booths that do not have a floor covering before the show opens will have carpet placed in the booth at the exhibitor's expense.
Exclusions
Any items going into your rented exhibit space would either be at the cost of the exhibitor or brought to the space independently by the exhibitor. Flooring/carpeting, electricity, internet/Wi-Fi, floral, furniture or other display items are not included with the exhibit space (with the exception of government/non-profit organizations, which include a skirted table and two chairs).
Common Exhibit-Related Additional Expenses
When considering your SHAPE America National Convention & Expo budget, use this list as a pricing guide for the most requested booth services. A complete, final price list will be available in the Exhibitor Service Kit (available January 2, 2024 or earlier). View PD