Contact Us

Jeff Warren
Sales Manager
Advertising, Exhibits & Sponsorship
Direct: (800) 213-7193 x. 119

Email

Beth Bennett
Vice President
Strategic Partnerships & Fundraising
Direct: (800) 213-7193 x.118

Email

Request to have a SHAPE America representative contact you directly.
APRIL 1
  • Days

  • :
  • Hrs

  • :
  • Min

  • :
  • Sec

Exhibit Space Inclusions

The following items are included with your booth space:

Description Corporate Government/
Non-Profit
8-foot back wall and 3-foot siderail pipe and drape (not applicable to island booths) Green Checkmark Green Checkmark
7" x 44" booth ID sign featuring exhibitor name and booth number Green Checkmark Green Checkmark
Complimentary wastebasket Green Checkmark Green Checkmark
Standard furniture: one (1) 6' skirted table and two (2) side chairs Red X Green Checkmark
Perimeter security and aisle carpeting Green Checkmark Green Checkmark
Full Convention registration for booth staff (per 10'x10' of reserved exhibit space) 1 1
Full Convention registration discount off the non-member rate for up to five (5) additional registrations 50% 50%
Exhibit Hall Only passes for booth staff (per 10'x10' of reserved exhibit space); additional passes may be purchased at a rate of $90 per pass 3 3
Partner Marketing Toolkit: Complimentary digital promotion toolkit including customized marketing materials like banner graphics, a ready-to-send HTML email, a landing page, and social media sharing tools.  Email and landing page have built-in functionality for exhibitors to offer a $50 discount off Full Convention registration to customers. Green Checkmark Green Checkmark
Website and Mobile App Exhibitor Directory listing, to include:
  • Company name
  • Booth #
  • Company description (up to 200 words)
  • Address
  • Sales contact email
  • Website URL
  • Social media links (Instagram, X, Facebook, LinkedIn, and YouTube)
  • Product categories (up to 3 categories)
  • Company logo
  • Handouts (up to 10 PDF files)
  • Images (up to 10 JPEG, JPG, PNG, or GIF files)
  • Resource Links (up to 10 links)
  • Video (1 video; max 1GB)
Green Checkmark Green Checkmark
Opportunity to apply for a complimentary 20-minute Exhibitor Demo: Choose between an activity-based demo (in the Demo Playground) or a presentation/lecture-style demo (in the Demo Theater).  Offered on a first-come, first-served basis.  Space is limited; limit one (1) demo per exhibitor Green Checkmark Green Checkmark
Listing in the Winter 2025 issue of Momentum which serves as a convention preview (if exhibit space is reserved by December 1, 2024) Green Checkmark Green Checkmark
Listing in the Spring 2025 issue of Momentum  which includes a convention wrap-up and reflection (includes all exhibitors) Green Checkmark Green Checkmark
Complimentary 12-month Standard Listing in the HPE Marketplace Guide (April 1, 2024 - March 31, 2025), including:
  • Company name
  • Business address (street address, city, state, zip code, and country)
  • Phone number
  • Website link
  • Email link
  • 50-word description
  • Inclusion in your choice of three (3) primary categories; you may select unlimited secondary categories associated with your selected primary categories
Green Checkmark Green Checkmark
Opportunity to earn Priority Points through exhibit participation, convention-related advertising and sponsorships, and the SHAPE America Partner Program to ensure high-visibility at future SHAPE America conventions Green Checkmark Green Checkmark
Pre- and Post-Convention Attendee Mailing List: SHAPE America will provide two (2) pre-convention lists (one post-Early Bird registration and one post-Advanced registration deadlines) and one (1) final post-convention list.  Includes physical mailing addresses only; email addresses are NOT provided due to GDPR compliance regulations and the SHAPE America privacy policy Green Checkmark Green Checkmark

Booth Flooring Notice

It is required that each exhibiting company have a floor covering for their booth which covers the ENTIRE booth space.  Exhibitors may bring their own (carpet, interlocking mats, etc.) or rent through SHAPE America's official general services contractor (Levy Exposition Services).  All floor coverings must be slip resistant.  Booths that do not have a floor covering before the show opens will have carpet placed in the booth at the exhibitor's expense.

Exclusions

Any items going into your rented exhibit space would either be at the cost of the exhibitor or brought to the space independently by the exhibitor.  Flooring/carpeting, electricity, internet/Wi-Fi, floral, furniture or other display items are not included with the exhibit space (with the exception of government/non-profit organizations, which include a skirted table and two chairs). 

Common Exhibit-Related Additional Expenses

When considering your SHAPE America National Convention & Expo budget, use this list as a pricing guide for the most requested booth services.  A complete, final price list will be available in the Exhibitor Service Kit (available January 2, 2024 or earlier).  View PD