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Contact Us

Jeffrey Warren
Sales Manager
Advertising, Exhibits & Sponsorship
Direct: (703) 476-3402

Beth Bennett
Vice President
Strategic Partnerships & Fundraising
Direct: (703) 476-3468

Request to have a SHAPE America representative contact you directly.

Exhibit Space Inclusions

The following items are included with your booth space:

Description Corporate Government/
8-foot back wall and 3-foot siderail pipe and drape (not applicable to island booths) Green Checkmark Green Checkmark
7" x 44" booth ID sign featuring exhibitor name and booth number Green Checkmark Green Checkmark
Complimentary wastebasket Green Checkmark Green Checkmark
Standard furniture: one (1) 6' skirted table and two (2) side chairs Red X Green Checkmark
Perimeter security and aisle carpeting Green Checkmark Green Checkmark
Full Convention registration for booth staff (per 10'x10' of reserved exhibit space) 1 1
Full Convention registration discount off the non-member rate for up to five (5) additional registrations 50% 50%
Exhibit Hall Only passes for booth staff (per 10'x10' of reserved exhibit space); additional passes may be purchased at a rate of $90 per pass 3 3
Customer promo code: Offer your customers and clients a special discount off of registration with your unique, branded code $50 discount $50 discount
NEW! Partner Marketing Toolkit powered by Feathr: Complimentary digital promotion toolkit including customized marketing materials like banner graphics, a ready-to-send HTML email, a landing page, and social media sharing tools. Green Checkmark Green Checkmark
Website and mobile app Exhibitor Directory listing, to include:
  • Company name
  • Booth #
  • Company description (up to 200 words)
  • Address
  • Sales contact email
  • Website URL
  • Social media links (Instagram, Twitter, Facebook, LinkedIn, and YouTube)
  • Product categories (up to 3 categories)
  • Company logo
  • Handouts (up to 10 PDF files)
  • Images (up to 10 JPEG, JPG, PNG, or GIF files)
  • Resource Links (up to 10 links)
  • Video (1 video; max 1GB)
Green Checkmark Green Checkmark
Opportunity to apply for a complimentary 30-minute Exhibitor Demo: Choose between an activity-based demo or a presentation/lecture-style demo.  Offered on a first-come, first-served basis.  Space is limited; limit one (1) demo per exhibitor Green Checkmark Green Checkmark
Listing in the winter 2024 issue of Momentum which serves a convention preview (if exhibit space is reserved by December 1, 2023 Green Checkmark Green Checkmark
Listing in the spring 2024 issue of Momentum  which includes a convention wrap-up and reflection Green Checkmark Green Checkmark
Opportunity to earn Priority Points through exhibit participation, convention-related advertising and sponsorships, and the SHAPE America Partner Program to ensure high-visibility at future SHAPE America conventions Green Checkmark Green Checkmark
Pre- and post-convention attendee mailing list: Includes physical mailing addresses only; email addresses are NOT provided due to GDPR compliance regulations and the SHAPE America privacy policy Green Checkmark Green Checkmark
Access to the Exhibitor Success Toolkit, including tools to assist you with planning and measurement; defining your outcomes; identifying and attracting your ideal customers; managing your experience and leads; and a resource library. Green Checkmark Green Checkmark

Common Exhibit-Related Expenses

When considering your SHAPE America National Convention & Expo budget, use this list as a pricing guide for the most requested booth services.  A complete, final price list will be available in the Exhibitor Service Kit (available January 2, 2024 or earlier).  View PDF

Booth Flooring Notice

It is required that each exhibiting company have a floor covering for their booth which covers the ENTIRE booth space.  Exhibitors may bring their own (carpet, interlocking mats, etc.) or rent through SHAPE America's official general services contractor.  All floor coverings must be slip resistant.  Booths that do not have a floor covering before the show opens will have carpet placed in the booth at the exhibitor's expense.