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Exhibit Space Information

Click here to view the exhibit space rates for the 2023 SHAPE America National Convention & Expo.

Click here to view the full list of inclusions for exhibit space.

Review and download the 2023 Exhibitor Terms, Conditions, Rules and Regulations

General Information

View the show location, exhibit hall hours, setup and dismantling hours.

The SHAPE America National Convention & Expo is the leading professional development opportunity for health and physical education professionals - from pre-K-12 educators who teach our country's youth about the benefits of living a healthy, physically active lifestyle, to university professors who conduct much-needed research and teach our industry's future professionals.

  • K-12 educators
  • PETE/HETE professionals
  • School and District Administrators
  • Researchers in HPE related fields
  • HPE Coordinators at the district and state level
  • Students of PETE/HETE programs
Learn more about SHAPE America, attendee demographics and the products/services that attendees are seeking.

For safety and liability reasons, children under sixteen (16) years of age must be accompanied by an adult at all times in the exhibit areas and throughout The Summit Building andthe Hyatt Regency Seattle.  Children under sixteen (16) years of age are not permitted in areas scheduled for move-in/out activities.


Confirmed exhibitors, sponsors and advertisers receive an Approved Confirmation email, which includes your user name and password for the Service Center.  This information may also be found in any issue of the #SHAPEseattle Show Bulletin, which is emailed monthly to all confirmed exhibitors and sponsors.

If you are unable to find your password, please contact us.

Exhibitors and sponsors may request meeting space to host social events (breakfasts, luncheons and receptions) during the 2023 SHAPE America National Convention & Expo.  All requests for meeting space must be made to the SHAPE America Events Management Office through a Social Events Application.

Meeting space is assigned on a first come, first-served basis to confirmed exhibitors and sponsors only, subject to availability.  Requests may be filled at either The Summit Building or the Hyatt Regency Seattle.

Payment Information

Payment Information

ACH/Direct Deposit is SHAPE America's preferred method of receiving payments.  This paperless solution adds convenience and flexibility for our customers and means no more paper, no more stamps, and no lost checks in the mail! 

Below is our bank information where the payments need to be sent.

Beneficiary Name: Society of Health and Physical Educators
Beneficiary Address: P.O. Box 225, Annapolis Junction, MD 20701
EIN Number: 52-0886491
Beneficiary Bank Name: First National Bank of PA
Address: 317 Meeting Street, Charleston, SC  29401
Bank Telephone Number: (866) 750-5298
Bank Account Number: 96726039
Routing Number: 043318092

NOTE: For each ACH payment, please make sure you send us an email to with detailed remittance information so that your payment can be applied correctly. Please feel free to contact us for any questions or concerns.

If you prefer for SHAPE America to facilitate the ACH/Direct Deposit on your behalf, simply complete this form.  You'll receive an email confirmation that your payment request has been submitted and, once processed, the payment will be reflected on your account.

Remit To: If ACH funds transfer is not possible, please send checks to:

SHAPE America
P.O. Box 225
Annapolis Junction, MD  20701

In addition to ACH/Direct Deposit and check payments, SHAPE America also accepts payment via America Express, MasterCard and Visa.  Secure credit card payments may be made online during the exhibit space and sponsorship/advertising application process and through the online Service Center (for confirmed exhibitors, sponsors and advertisers).

PLEASE NOTE: A 3% Credit Card Processing Fee will be added for all payments made via credit card. The processing fee will be reflected on your invoice and receipt. This fee will not be applied to payments via ACH/Direct Deposit or check. If you prefer payment via ACH/Direct Deposit or check, please select Invoice as your payment method. Instructions for both options will be outlined on your invoice.


Please send checks to:

SHAPE America
P.O. Box 225
Annapolis Junction, MD  20701

Please note that SHAPE America's preferred method of payment is ACH/Direct Deposit.  See the FAQ regarding acceptable forms of payment for more information.

Registration and Housing

Exhibitors receive one (1) complimentary Full Convention registration AND three (3) Exhibit Hall Only passes per 100 sq. ft. of exhibit space reserved.  The chart below illustrates the quantities of each based on reserved square footage.

Total Square Feet Full Convention Registration(s) Exhibit Hall Only Pass(es)
100 1 3
200 2 6
300 3 9
400 4 12
500 5 15
600 6 18
700 7 21
800 8 24
900 9 27
1000 10 30

Sponsors receive a quantity of complimentary Full Convention registrations based on the level of sponsorship (determined by the total sponsorship investment).  The chart below illustrates the quantity for each sponsorship level.

Sponsorship Level Full Convention Registration(s)
Gold Medal Sponsor ($25,000 and above) 4
Champion Sponsor ($10,000 - $24,999) 3
MVP Sponsor ($5,000 - $9,999) 2
All-Star Sponsor ($2,500 - $4,999) 1
Star Sponsor ($1,500 - $2,499) Not Included

Exhibitors and sponsors may purchase up to five (5) additional Full Convention registrations at a fifty percent (50%) discount off the non-member registration rate.  Please note that rates increase over time; book early to lock-in Early Bird Rates.

In addition, Exhibitors may purchase additional Exhibit Hall Only passes for $90 per pass.

Housing for the 2023 SHAPE America National Convention & Expo is handled exclusively by Maritz Global Events and may be arranged during the staff registration process.

Confirmed exhibitors and sponsors will receive an email communication when the Registration and Housing portal opens in mid-November 2022.  The email will include specific instructions on how to register staff and secure housing arrangements.  This information will also be posted in the Staff Registration and Housing section of the Service Center.