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FAQs


Exhibit Space Information

Click here to view the exhibit space rates for the 2022 SHAPE America National Convention & Expo.


Click here to view the full list of inclusions for exhibit space.


General Information

Location

New Orleans Ernest N. Morial Convention Center
Exhibit Halls B2 and C
900 Convention Center Boulevard, New Orleans, LA  70130

Expo Dates and Schedule

Expo hours have been scheduled to provide maximum interaction between attendees and exhibitor personnel, including more than 3 hours of exclusive exhibit hall hours; if we find it necessary to alter expo hours, exhibitors will receive as much advance notice as possible.

Wednesday, April 27, 2022

9:00 a.m. - 4:30 p.m.

Exclusive hours: 9:00 - 9:30 a.m. AND 1:00 - 2:00 p.m.

Thursday, April 28, 2022

9:00 a.m. - 4:30 p.m.

Exclusive hours: 9:00 - 9:30 a.m. AND 1:00 - 2:00 p.m.

Friday, April 29, 2022

9:00 a.m. - 1:00 p.m.

Exclusive hours: 9:00 - 9:30 a.m.


New for 2022! In addition to the exclusive expo hours listed above, SHAPE America will be hosting Coffee Talks in the exhibit hall from 9:45 - 10:45 a.m. Wednesday - Friday. These intimate, topic-based roundtable discussions will present additional opportunities for exhibitors to connect with attendees in new and different ways.

Setup and Dismantling

Display space will be available for setup at the following days and times.  Please note that Wednesday hours are solely intended for touch-up.

Tuesday, April 26, 2022

8:00 a.m. - 6:00 p.m.

Wednesday, April 27, 2022

8:00 - 9:00 a.m.

All exhibits must remain in place until 1:00 p.m. on Friday, April 29, 2022. Return of crates and packing cases and dismantling of exhibits will begin at that time.

New! Stay and Save Incentive

All exhibitors that remain setup until the designated dismantle time on Friday, April 29, 2022 will receive $100 off your total contracted exhibit space for the 2023 SHAPE American National Convention & Expo in Seattle, WA, March 28 - April 1, 2023.


The SHAPE America National Convention & Expo is the leading professional development opportunity for health and physical education professionals - from pre-K-12 educators who teach our country's youth about the benefits of living a healthy, physically active lifestyle, to university professors who conduct much-needed research and teach our industry's future professionals.

  • K-12 educators
  • PETE/HETE professionals
  • School and District Administrators
  • Researchers in HPE related fields
  • HPE Coordinators at the district and state level
  • Students of PETE/HETE programs


For safety and liability reasons, children under sixteen (16) years of age must be accompanied by an adult at all times in the exhibit areas and throughout the New Orleans Ernest  N. Morial Convention Center and Hilton Riverside.  Children under sixteen (16) years of age are not permitted in areas scheduled for move-in/out activities.


Logistics

Confirmed exhibitors, sponsors and advertisers receive an Approved Confirmation email, which includes your user name and password for the Service Center.  This information may also be found in any issue of the #SHAPENOLA Show Bulletin, which is emailed monthly to all confirmed exhibitors and sponsors.

If you are unable to find your password, please contact us.


Exhibitors and sponsors may request meeting space to host social events (breakfasts, luncheons and receptions) during the 2022 SHAPE America National Convention & Expo.  All requests for meeting space must be made to the SHAPE America Events Management Office through a Social Events Application.

Meeting space is assigned on a first come, first-served basis to confirmed exhibitors and sponsors only, subject to availability.  Requests may be filled at either the New Orleans Ernest N. Morial Convention Center or the Hilton Riverside.


Payment Information

PAYMENT INFORMATION

ACH/Direct Deposit is SHAPE America's preferred method of receiving payments.  This paperless solution adds convenience and flexibility for our customers and means no more paper, no more stamps, and no lost checks in the mail! 

Below is our bank information where the payments need to be sent.

Beneficiary Name: Society of Health and Physical Educators
Beneficiary Address: P.O. Box 225, Annapolis Junction, MD 20701
EIN Number: 52-0886491
Beneficiary Bank Name: SunTrust
Address: 1445 New York Avenue, NW, Washington, DC 20005-2108
Bank Telephone Number: (202) 879-6433
Bank Account Number: 35202123
Routing Number: 021052053

NOTE: For each ACH payment, please make sure you send us an email to businessoffice@shapeamerica.org with detailed remittance information so that your payment can be applied correctly. Please feel free to contact us for any questions or concerns.

Remit To: If ACH funds transfer is not possible, please send checks to:

SHAPE America
P.O. Box 17040
Baltimore, MD 21298-8910

In addition to ACH/Direct Deposit and check payments, SHAPE America also accepts payment via America Express, MasterCard and Visa.  Secure credit card payments may be made online during the exhibit space and sponsorship/advertising application process and through the online Service Center (for confirmed exhibitors, sponsors and advertisers).


Please send checks to:

SHAPE America
P.O. Box 17040
Baltimore, MD 21298-8910

Please note that SHAPE America's preferred method of payment is ACH/Direct Deposit.  See the FAQ regarding acceptable forms of payment for more information.


Registration and Housing

Exhibitors receive one (1) complimentary Full Convention registration AND three (3) Exhibit Hall Only passes per 100 sq. ft. of exhibit space reserved.  The chart below illustrates the quantities of each based on reserved square footage.
 

Total Square Feet Full Convention Registration(s) Exhibit Hall Only Pass(es)
100 1 3
200 2 6
300 3 9
400 4 12
500 5 15
600 6 18
700 7 21
800 8 24
900 9 27
1000 10 30


Sponsors receive a quantity of complimentary Full Convention registrations based on the level of sponsorship (determined by the total sponsorship investment).  The chart below illustrates the quantity for each sponsorship level.
 

Sponsorship Level Full Convention Registration(s)
Gold Medal Sponsor ($25,000 and above) 4
Champion Sponsor ($10,000 - $24,999) 3
MVP Sponsor ($5,000 - $9,999) 2
All-Star Sponsor ($2,500 - $4,999) 1
Star Sponsor ($1,500 - $2,499) Not Included


Exhibitors and sponsors may purchase up to five (5) additional Full Convention registrations at a fifty percent (50%) discount off the non-member registration rate.  Please note that rates increase over time; book early to lock-in Early Bird Rates.

In addition, Exhibitors may purchase additional Exhibit Hall Only passes for $90 per pass.


Click here to view the registration rates for the 2022 SHAPE America National Convention & Expo.


Housing for the 2022 SHAPE America National Convention & Expo is handled exclusively by Maritz Global Events and may be arranged during the staff registration process.

Confirmed exhibitors and sponsors will receive an email communication when the Registration and Housing portal opens in mid-November 2021.  The email will include specific instructions on how to register staff and secure housing arrangements.  This information will also be posted in the Staff Registration and Housing section of the Service Center.


The housing black for the 2022 SHAPE America National Convention & Expo includes eleven (11) hotel options.  Click here for more information on included hotels, housing rates and a location map.




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