Call for Exhibitors
Reach Your Health and PE Buyers
More than 4,000 health and physical education professionals gather at the SHAPE America National Convention & Expo to explore new trends, learn from industry experts, and strengthen their professional networks. Attendees flock to the exhibit hall to search for the latest products, services and technologies that support the implementation of high-quality, standards-based physical education and skills-based health education instruction.
SHAPE America understands that exhibiting requires a significant commitment of your time and resources. We view our relationship as a partnership. We are committed to your success and to delivering the most valuable marketing and promotional opportunity possible.
- Expo Hours and Location
- Standard Exhibit and Nonprofit Booth Inclusions
- Space Rental Rates
- Exhibitor Budgeting
- Exhibitor Rules and Regulations
- Call for Exhibitors Brochure
Expo Hours and Location
The 2021 SHAPE America National Convention & Expo opens Wednesday, April 14, 2021 at the Baltimore Convention Center, located in the Inner Harbor neighborhood of downtown Baltimore, MD. Expo hours have been scheduled to provide maximum interaction between convention attendees and exhibitor personnel, including 3 hours of exclusive exhibit hall hours; if we find it necessary to alter expo hours, exhibitors will receive as much advance notice as possible.
All exhibits must remain in place until 1:30 p.m. on Friday, April 16, 2021. Return of crates and packing cases and dismantling of exhibits will begin at that time.
NEW! Stay and Save Incentive
All exhibitors that remain setup until the designated dismantle time will receive $100 off your total contracted exhibit space for the 2022 SHAPE America National Convention & Expo.
|SETUP HOURS||EXPO HOURS||DISMANTLING HOURS|
|Tuesday, April 13, 2021||12:00 - 6:00 p.m.|
|Wednesday, April 14, 2021||8:00 - 9:00 a.m. (touch up only)||12:00 - 4:30 p.m.
12:00 - 1:30 p.m. (Exclusive)
|Thursday, April 15, 2021||8:30 a.m. - 4:30 p.m.
12:15 - 1:00 p.m. (Exclusive)
|Friday, April 16, 2021||8:30 a.m. - 1:30 p.m.
12:00 - 12:45 p.m. (Exclusive)
|1:30 - 9:00 p.m.|
Standard Exhibit and Nonprofit Booth Inclusions
|STANDARD EXHIBIT||NONPROFIT BOOTH|
|Pipe and drape (8' high back and 3' high siderails)||Included||Included|
|7" x 44" ID sign (to include exhibitor name and booth number)||Included||Included|
|Side chairs||Two (2)|
|6' skirted table||One (1)|
|Wastebasket||One (1)||One (1)|
|Full Convention registration||One (1)/100 sq. ft.||One (1)|
|50% discount on additional Full Convention registrations||up to 5||up to 5|
|Exhibit Hall Only passes||Three (3)/100 sq. ft.||Three (3)|
|Additional Exhibit Hall Only passes at a rate of $90 per pass||Included||Included|
|NEW! Complimentary inclusion in the Show Specials Guide to include a 10-word headline, 300-word description, company logo, and up to three (3) clickable URL links. Upgrade opportunities available, including half-page ad placement and and full-page (with embedded video) ad placement.||Included||Included|
|Opportunity to apply for a 20-minute activity demonstration slot. Offered on a first-come, first-served basis; limit one per exhibitor||Included||Included|
|Listing in the winter 2021 issue of Momentum, released in January 2021, if reserved prior to December 1, 2020||Included||Included|
|Listing on the 2021 SHAPE America National Convention & Expo interactive floor plan and searchable exhibitor directory||Included||Included|
|Recognition in convention marketing materials||Included||Included|
|Opportunity to earn Priority Points to ensure high-visibility at future SHAPE America conventions||Included||Included|
|Pre- and post-convention attendee mailing list; email addresses NOT included.||Included||Included|
Please note: Exhibit space rental does not include storage, placement, shipment or reshipment of exhibit materials, special lighting, booth furnishings, tables, chairs, electrical supplies, carpet, individual booth cleaning, or any other special service ordered by the exhibitor. Please reference the Exhibitor Budgeting resource for representative information on associated costs for these items.
Space Rental Rates
All pricing is per 100 sq. ft. (i.e., per 10' x 10' space). Island Booths are defined as any space 20' x 20' or larger that is surrounded by aisles on all four sides.
(5/25/2020 - 9/30/2020)
(10/1/2020 - 12/31/2020)
*Please note: The Pre-Sales period is open exclusively for those organizations that contracted space for the 2020 SHAPE America National Convention & Expo. Exhibit space sales will open to the general public on May 25, 2020.
**Nonprofit Booths are available to eligible charitable, nonprofit, not-for-profit and government agencies that raise awareness through distribution of FREE education resources and that DO NOT offer any items for sale.
When considering your SHAPE America National Convention & Expo budget, use the list below as a pricing guide for the most requested booth services. A complete, final price list will be available in the Exhibitor Service Kit provided through Hargrove in January 2021.
|Carpet||It is required that each exhibiting company have a floor covering for their booth which covers the entire booth space. Exhibitors can bring their own or rent through Hargrove.||$257 per 10' x 10' standard carpet|
|Electricity||Show Management does not provide electricity.||$101 per 500-watt outlet|
|WiFi||Show Management does not provide WiFi for exhibitors.||$227.97 for 3 days|
|Audio/Visual||Show Management does not provide audio visual equipment for exhibitors. Equipment is available for rent through BAV; order forms will be included in the Exhibitor Service Kit||$400/32" monitor with floor stand
$375/PC Laptop Computer
$425/iPad with kiosk mount and floor stand
|Tables||6'L x 2'W x 30"H draped tables||$196 per table|
|Chairs||Standard armless side chairs||$105 per chair|
|Wastebasket||Standard wastebasket -- Show Management includes one (1) wastebasket per contracted space.||$31 each|
|Material Handling||If you ship a booth/freight to the advance warehouse or directly to the exhibit hall, you will be responsible for the Material Handling fees associated with the movement of your freight within the hall. THe final cost is based upon the weight of your freight.||Direct to advance warehouse (crated/skidded) - $104 per CWT ($208 minimum)/Direct to show site (crated/skidded) - $101 per CWT ($202 minimum)|
|Vacuum/Cleaning||Keep up the appearance of your booth space during the SHAPE America National Convention & Expo.||$1.70 per sq. ft. Daily|
|Booth Labor||Exhibitor supervised installation and dismantle labor.||Straight time - $106/hour; Overtime - $159/hour|
|Lead Retrieval||Exhibitors can order lead retrieval services and rent lead retrieval systems through SHAPE America's official registration company, Experient. Forms are included in the Exhibitor Service Kit.||SWAP (download lead retrieval app to your own phone/device), includes 1-3 users - $499; additional SWAP users - $129 each|
*All costs are based on sample Online or Advance rates from the 2021 SHAPE America National Convention & Expo; rates do increase closer to show date. Please note that rates are subject to change annually based on event location. A complete, final price list for the 2021 SHAPE America National Convention & Expo will be available in the Exhibitor Service Kit, to be provided by Hargrove, in January 2021.
Exhibitor Rules and RegulationsReview the 2021 Exhibitor Terms and Conditions, Rules and Regulations.
Download the 2021 Call for Exhibitors.